Skip to main content

📦 Buyback Inventory

Track purchased devices from acquisition through to sale.

Viewing Inventory​

Go to Buyback in the sidebar to see all purchased devices:

  • Device details
  • Purchase price
  • Current status
  • Time in inventory

Inventory Statuses​

StatusDescription
ReceivedDevice purchased, in stock
TestingBeing tested/assessed
RefurbishmentRepair work in progress
ReadyReady for sale
ListedListed for sale
SoldDevice has been sold

Adding to Inventory​

When you complete a buyback order:

  • Device automatically added to inventory
  • Status set to "Received"
  • Purchase price recorded

Managing Inventory Items​

Viewing Details​

Click any inventory item to see:

  • Full device details
  • Purchase information
  • Status history
  • Refurbishment notes
  • Photos

Updating Status​

  1. Open the inventory item
  2. Change the status
  3. Add notes (what work was done)
  4. Save

Recording Refurbishment​

Track work done on devices:

  1. Change status to "Refurbishment"
  2. Add notes on what's being done
  3. Record parts used
  4. Update when complete

Pricing for Resale​

Set your resale price:

  1. Open the inventory item
  2. Enter Resale Price
  3. System calculates margin
  4. Save

Profit Calculation​

Resale Price - Purchase Price - Refurbishment Cost = Profit

Track margins across your inventory.

Selling Inventory​

When a device sells:

  1. Create a Sale order
  2. Link to the inventory item
  3. Complete the sale
  4. Inventory status updates to "Sold"

Inventory Reports​

View inventory analytics:

  • Total stock value
  • Average days in inventory
  • Margin by device type
  • Stock aging

See Reports →

Stock Aging​

Monitor how long devices sit in inventory:

AgeStatusAction
0-30 daysFreshPrice at market
31-60 daysAgingConsider discount
60+ daysStaleReduce price or wholesale

Write-Offs​

For devices that can't be sold:

  1. Open the inventory item
  2. Click Write Off
  3. Select reason (faulty, stolen, etc.)
  4. Confirm

Device is removed from sellable inventory.

Find devices by:

  • IMEI/Serial
  • Model
  • Status
  • Purchase date

Low Stock Alerts​

Get notified when popular models are low:

  1. Go to Settings → Buyback
  2. Set minimum stock levels
  3. Enable notifications
  4. Receive alerts when stock is low

Best Practices​

✅ Do​

  • Update status as devices move through process
  • Record all refurbishment work
  • Track time in inventory
  • Review aging stock regularly

❌ Don't​

  • Let devices sit unprocessed
  • Forget to update when sold
  • Ignore aging inventory
  • Skip condition documentation

Next Steps​